• An earnest money of Rs. 10000/- (Ten thousand) only will have to deposited in form of Call Deposit/ NSC in favour of District Magistrate, Cooch Behar and should be enclosed along with the tender paper. The earnest money will be considered as the security deposit for the selected tenders.

• The rates will have to be quoted both in figures and in words and any scratches errors or over writing must bear the initial signature of the tenderer on it. Any deviation would make the tender liable for cancellation.

• The tenderers will have to submit the sample of each tendered item invariably along with the tender in separate sealed bag. No articles will be considered for accepted of rates, without the sample being verified at the time of tender opening and accepted for its quality.

• The undersigned will not bind himself to accept the lowest tender and has the right to reject any tender or the total tender without assigning any reason what –so-ever at any point of time.

• Any other information, if any , may be had from the District Nezarath Section, Cooch Behar during the office hours on all working days.

• Not more than one tender would be accepted from one bonafide/reputed dealer or supplier.

• The articles should be supplied within seven days from the date of receipt of the formal order, failing which the security money will be forfeited.

• The Registered Co-operaative society who intends to participate in the tender must submit the following documents with the tender paper :
             a) NOC from ARCS
             b) Last Audited report
             c) Last AGM’s resolution.

• The Tenderer will have to submit sample of the stationery articles for which he has submitted the rate on which the name and address of the agency is to be clearly mentioned which will be inspected by the Tender Committee. For the supplier/agency successful it will be legal bindings on him to supply the articles as per specified and accepted quality/brand with the samples kept as reference. The authority reserves the right to take legal action at any point of time for any deviation of supply of materials according to the above specified clause.

Sd/-
Addl. District Magistrate(G)
Cooch Behar

for District Magistrate, Cooch Behar